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Cook Talk

Outdoor Festival for 150
Margaret Smith
06/23/13
I volunteer for a non-profit in a rural area which is having an Outdoor Festival (Concert, Food and Silent Auction)as a major fundraiser. We expect 100 people. The food is being freshly prepared/distributed by volunteers using a ticket system ($1 per ticket). We are serving hamburgers, veggie burgers, and hot dogs with a package of donated gourmet chips and condiments for $2. Drinks, popcorn and ice cream are $1. How do I develop a spreadsheet to estimate our food costs? Is it true that 100 servings only feeds 85? Any help would be appreciated
ellen
06/23/13
Fortunately, you will be "plating" these items, it is not self serve, so 100 servings will serve 100.

A cook in your group could pre-make, partially grill, and freeze the veggie burgers, using one of the recipes on this site, and save a bunch of money there.

You need to check locally about the burgers. Frozen may be your best buy, even if not the greatest flavor choice. 4 ounces raw.
If it is adults, you could skip the hot dogs, saving the second shape of buns. You could check/compare the frozen chicken meat patties (not ground) to offer an alternative to beef. I would estimate 80 beef, 30 chicken, 20 veggie. Arrange with the committee for someone to buy leftovers, this saves some costs.

Fixings/condiments for 100 are on the sandwich page.

Drinks- check frozen lemonade and limeade- cheaper than most sodas, and a pleasant surprise. Iced tea is the cheapest drink of all- if you add some fruity flavor (peach, raspberry), even more people will buy it, but have some unsweetened too. Usually about 3 cups per person. Also sell bottled water (cold) for 1 ticket- for 100 people, get at least 2 cases. $8 cost, $48 income.

7 pounds popcorn makes 100 servings

Check at box stores or restaurant supply for bulk ice cream. See the dessert planning page for help on the ice cream.

ellen
06/23/13
This may give you a start, write back for more.
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