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Cook Talk

Hot Chocolate & Apple Cider Bar for 200
Erika
11/03/14
We're having an event where we'd like to serve hot cocoa & cider to approx 200 people (mix of adults & kids) but we cannot prepare any food ourselves so our only option is hot water & ready-to-serve packets.
What amounts do you suggest we purchase?…1 packet/person or more? What amount for marshmallows & Reddi Whip?

Thanks in advance!

ellen
11/03/14
Hot Chocolate & Apple Cider Bar for 200
Erika, how are you going to heat the water and serve? What is the event, and how long, and is anything else being served? Are you going to have coffee? More info, please.
Erika
11/03/14
Hot Chocolate & Apple Cider Bar for 200
We were planning on using those large commercial coffee urns to heat water. How many would you suggest?

The event is a Family Day gathering in December for Army soldiers & their families held from 8am-1pm. Looking to serve in the morning portion before lunch--in place of a coffee service. There will be food (pizza & dessert) & beverage (water & lemonade) served with lunch around 1130.

We are trying to keep things simple & budget friendly but add a nice holiday touch. Hope this info helps you help me!

ellen
11/03/14
Hot Chocolate & Apple Cider Bar for 200
OK. Mixing powdered stuff for those large crowds is basically slow and messy.

The urns can easily dispense hot cider and hot chocolate already made, as long as you give them a good cleaning before and after. There are commercial cleaning powders available for this.

The commercial urns come in "50 cup" (about 9 quarts, a bit over 2 1/3 gallons, or about 25 real cups) and 100 cup (about 19 quarts, shy of 5 gallons). I can give you recipes for the cocoa mix.

For 8A-12P, you really need to have coffee for the grownups. Is that not possible? It would affect the amounts of the other beverages. Write back.

Erika
11/03/14
Hot Chocolate & Apple Cider Bar for 200
Thanks for the reply. I can see that the mixes could definitely slow things down and become tedious now that you mention it. That's a lot of people to accommodate. We just aren't allowed to prepare food (no bake sales, etc) so I'm concerned about making a cocoa mix. Please send the recipe mix anyway and I will look into our regulations further.

I think the urns we have are 100 cup. We have access to only 2 unless we purchase more.

Coffee is a mixed bag here (Utah)…lots of folks don't drink it due to religious beliefs. BUT if we should offer one hot beverage, would you say coffee is the best bet?

ellen
11/03/14
Hot Chocolate & Apple Cider Bar for 200
Utah is different, but LDS is not too common in Army families, so I guess it would depend on how many locals versus guests.

Are you familiar with the "coffee cambro"? This is a plastic thermal container that serves 6 or 10 gallons and will stay hot up to 6 hours if preheated with hot water before being filled with hot liquid. Rental companies that do weddings often have them for rent. Here is a picture of one:

aztecrental.com/shop/coffee-cambro-10-gal/

But a well kept secret is that the 5 gallons round water cooler (you have seen them, they are usually red or orange, sometimes blue) will also keep hot beverages hot if preheated thoroughly with hot water and filled with hot liquid. Your members may have some of these.

You could do 1 5 gallon full of cider and 1-2 of hot chocolate/cocoa (depends on how many are kids/young adults/LDS), do one full urn of coffee and have a 12 cup drip for decaf. That would be plenty for the AM break.

The cocoa mix that I make for our Sunday mornings is a 10 quart box of Carnation dry milk, 3/4 of an 80 serving can of Nestle's quick, 1 1/2 cup of Hersheys Dutch cocoa powder (straight chocolate, not a mix), about 3/4 cup ground cinnamon and 1/2 cup ground ginger. It is very popular... about 1/4 cup scoop in a 10 ounce cup, or double it to make 5 gallons; I would stir in a couple quarts of half and half for smoothness and richness if premaking.

Always keep in mind it takes up to 20 minutes to heat a gallon of tap water and almost 1 minute per cup to perc the large urns.

Now about the whip cream and marshmallows. A can makes 20-24 generous spurts for tops. A standard 10.5 ounce size bag of marshmallows has about 35. So for each 5 gallons, about 3 can whip cream and 3 bags marshmallows, figuring to have some left. Crushed peppermint candies make an attractive holiday cocoa sprinkle.

Will that help? Merry christmas!

Erika
11/03/14
Hot Chocolate & Apple Cider Bar for 200
THANK YOU for your helpful tips and info! We do have a couple of those 5 gal water coolers. Never thought or knew you could use them for hot beverages!

For your cocoa recipe…just so I'm reading it correctly…do you double the amounts listed to make one 5 gallon cooler? Just add the mix and fill with hot water to 5 gallons? Sorry, but I just want to be sure ratios are correct!

Thanks again!

ellen
11/05/14
Hot Chocolate & Apple Cider Bar for 200
yes, but put the water in first (about 4 gallons) and stir stir stir.
holly white
10/20/15
Hot/ Cold Cider and donuts for 200 adults
Just wondering how much to buy ? and how to figure this out? thanks for your input....
ellen
10/20/15
Hot Chocolate & Apple Cider Bar for 200
What time of day and how long will it last? Will coffee be available? Write back.
Jane
12/15/16
Hot Chocolate & Apple Cider Bar for 200
I have 5 gallon Cambrio type dispenser.

Can you clarify the amounts for hot cocoa?
it seems like you say to double:
10 quart box of Carnation dry milk
3/4 of an 80 serving can of Nestle's quick
1 1/2 cup of Hersheys Dutch cocoa powder
3/4 cup ground cinnamon
1/2 cup ground ginger
1/4 cup scoop in a 10 ounce cup - scoop of what?

Jane
12/15/16
Hot Chocolate & Apple Cider Bar for 200
I'm also thinking it may be easier to dissolve everything in a smaller container with just some water (make it a "concentrate" so to speak) and then add that to the water that's already in the cambrio. Still a 5 gallon container etc. but I feel it would be easier to mix with less water
ellen
12/20/16
Hot Chocolate & Apple Cider Bar for 200
1/4 cup scoop of the mix for each 10 ounce serving. Yes the concentrate is sensible- usually there is hot water and people have to mix their own cups.
Stella
03/08/17
VMicvYersQ
Just what the doctor ordreed, thankity you!
Marie
08/02/17
Hot Chocolate & Apple Cider Bar for 200
Hi Ellen, I'm wondering if you could help me in calculating how much hot apple cider to serve at an outdoor concert. The concert is from 5-8pm. Mostly adults but some kids as well. We are excepting about 1000 in attendance. We will also be serving root beer...we'll have 5, 5 gallon kegs of root beer. We will also be serving hot dogs, popcorn, and bottled water. If you could advise the amount of hot apple cider to serve, I would appreciate it! Thank you!
ellen
08/03/17
Hot Chocolate & Apple Cider Bar for 200
Yikes, this depends on so much, price or free, even the weather! 25 gallons of root beer is 400 servings or so, over ice in a 12 ounce cup. In cool weather, hot cider for 600 is about 38 gallons; but if you have coffee, it will go down.
Marie
08/03/17
Hot Chocolate & Apple Cider Bar for 200
It is a free event, everything is free. We are estimating 1000 in attendance. Weather on average for the day of the event is a high of 52-63. Since it is an evening event (5-8:30) it will be on the chilly side when the sun goes down.

We will have an area with tables and power set up for serving refreshments. I'm thinking of using percolators to make the hot cider, and then refill as they get low.

Food/refreshments are light, just popcorn and hot dogs. We'll have 1000 bottles of water. No coffee. For the root beer I was figuring on having enough for 500 (I'm sure not everyone will drink it). Do you think planning to serve 500 for the hot cider makes sense as well in our situation? Thanks for your help!

Marie
08/03/17
Hot Chocolate & Apple Cider Bar for 200
Also, do you have a cider recipe to recommend? I saw something on line that looked simple...

In the top of the percolator, put a handful of cloves, a little allspice, 2-3 cinnamon sticks, and some orange peels. Then pour the jug of cider through. Do you think this would be good?

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